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Blog
How to Work Well with Your Wedding Coordinator
| Posted on August 25, 2011 at 12:02 AM |
How to Work Well with Your Wedding Coordinator
 So, the day is finally here!All the hard work, preparation, planning and hard work is about to
pay off. You’ve, in your infinite wisdom, hired a wedding coordinator
to protect your investment and allow you to actually enjoy your wedding day. Here are some tips if you decide to work with a personal wedding coordinator: Assume they (the planner) knows nothing! If your wedding
coordinator is coming in about a month prior to your wedding (as most
should), they have not been with you throughout your planning process and
do not know the details of your wedding. Take this time to bring them
up to speed and leave nothing out: share your vendor contracts,
disputes, ideas and changes so that they are able take everyone’s needs
into consideration when building the timeline and coordinating other
vendors. For example, a typical mishap that occurs when couples forget
that their vendors have requested a meal for the wedding day (hot or
otherwise). Believe it or not, this can change the entire course of the
day, but could’ve been easily prevented with earlier preparation. Tell the family secrets.  The same thing applies to
any important family history your coordinator needs to be aware of. If
your parents do not get along, it would be highly problematic to seat
them together. If your sister is prone to dramatic displays or your
maid of honor has a peanut allergy, again—let your coordinator know as
far in advance as possible. What may seem little to you could
ultimately disrupt well-laid plans that have been set.Get your stuff together. If you are incorporating
many DIY projects or personal items into your decor, you need to have
them assembled, labeled, numbered, etc. at least one week prior to the
wedding. It’s not really fair to dump a box of various pieces on your
coordinator and her staff expecting them to turn your mess into
fabulous. Here are some great examples:
When your coordinator works with you to build your timeline and event preparation documents, it will be assumed the details are final. It can be extremely frustrating to arrive and begin working on what has been decided and agreed upon to have someone come along (your mother, bridesmaids, etc.) change the entire flow of things because they feel their way is better. These unauthorized changes have the potential of throwing off several other vendors who are relying on your coordinator’s information (timelines, setup docs, etc.). What may seem like a small change can affect several other vendors. Make sure that you give your coordinator or someone else who knows the entire scope of the wedding final authority. |
Categories: Why Hire a Planner?
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Working well with your wedding coordinator is very important because your relationship with the wedding planner will decide what will be the outcome of your wedding. Telling your story must be done first. During this stage, the wedding planner is probably thinking what is the best theme for your wedding. Communication is important too. So that you can tell to the wedding planner what are the things that will be changed before or during the wedding. Ask questions while having some discussions and relax. Those tips are from my uncle and I hope this will be helpful too.
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